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CODE OF CONDUCT

Summary

Akron LANFest is proud to be the Northeast Ohio chapter of the national LANFest organization. Our success as a community-focused, gaming-first event series is built on trusted relationships—with each other, our attendees, sponsors, volunteers, partners, and the broader community.

We strive to create inclusive, engaging, and fun environments through gaming. That means we’re committed to consistent standards of behavior, communication, and integrity. This Code of Conduct outlines those expectations so everyone knows what it means to represent and participate in Akron LANFest.

ABOUT & MISSION

At Akron LANFest, we’re building more than just events – we’re building community. As the Northeast Ohio chapter of the national nonprofit, LANFest, we bring gamers together through monthly in-person LAN parties that focus on connection, inclusion, and real-world impact.

Our mission goes beyond the screen. We create a welcoming space where people of all ages, backgrounds, and skill levels can compete, collaborate, and grow while also giving back to local causes, supporting mental wellness, and lifting up the voices that make our gaming culture stronger.

From casual players to competitive pros, volunteers to first-time attendees, everyone plays a part in what we’re building. Because when the community wins, we all level up.

OUR VALUES

We believe:

  • Having fun is essential to mental, emotional, and social health.

  • Safe, inclusive spaces are necessary for real connection.

  • Healthy communities can do powerful good in the world.

Core Behaviors
  • Mission-Driven:

    Our actions reflect our mission. Whether we’re planning events, interacting online, or working with sponsors, we keep Akron LANFest’s purpose front and center.

  • Respect & Communication:

    We speak and listen with respect. All members, volunteers, and leaders are responsible for creating open, honest communication. We value clear expectations, follow-through, and feedback that lifts others up.

  • Teamwork:

    We go further together. Everyone’s time, talents, and voices matter. Leaders are encouraged to mentor and be mentored. We actively seek collaboration and invite all teammates to contribute without interruption or judgment.

  • Integrity:

    We act with honesty and transparency. We welcome accountability, ask for help when needed, and give and receive feedback constructively. We document our work clearly and communicate decisions openly.

  • Passion for Gaming:

    We’re gamers at heart—and that passion should shine! Whether you love casual co-op or competitive play, we welcome all gamers. Bring your joy and your love for the LANFest community into everything you do.

  • Community:

    We are intentionally inclusive. We actively seek out diverse voices and make space for everyone to feel welcome and safe—online, at events, and in our culture.

GUIDELINES

CONFIDENTIALITY

Protect the privacy of attendees, partners, and sponsors. This includes physical assets, contact information, financial records, and internal documents. Follow our privacy policy at all times.

Public Address at Events

Only event leadership may use the PA system unless explicitly authorized. All announcements must be family-friendly, PG-rated or better, and inclusive of all attendees. Avoid profanity, adult references, or jokes that could harm or isolate others.

HARASSMENT

We have zero tolerance for harassment of any kind.

Harassment includes verbal, physical, visual, or digital behavior that targets someone based on race, gender, age, religion, sexual orientation, disability, appearance, or any other protected identity. This applies to all attendees, volunteers, staff, sponsors, and vendors.

This includes but is not limited to:

  • Offensive jokes or slurs

  • Unwelcome sexual attention

  • Intimidation, bullying, or stalking

  • Sexualized content or behavior (including booth staff attire)

  • Inappropriate physical contact

Violations will result in immediate removal from the event and potential bans from future events.

Report all incidents immediately to a staff member or the event organizer.

Representation

Only designated individuals may speak on behalf of Akron LANFest or LANFest National. Please clarify your role when interacting with sponsors, media, or partner organizations.

Professional Behavior

  • Act with respect and integrity at all times.

  • Avoid gossip, personal attacks, or disrespectful language.

  • Handle disagreements privately and maturely.

  • Strive to resolve conflict with empathy and mutual understanding.

  • Use constructive feedback to help others grow.

  • Refrain from shouting, hostility, or disruptive behavior.

Inclusivity

We’re stronger together. Akron LANFest is committed to building a space where differences are respected and celebrated. Avoid any language or behavior that reinforces stereotypes or makes others feel unwelcome. That includes comments about gender, race, disability, body size, orientation, or other personal attributes.

Reporting a Violation

Your Responsibility

Everyone—volunteers, staff, sponsors, vendors, and attendees—is responsible for upholding this Code of Conduct. If you witness a violation, report it immediately to the event leadership or email us at [email protected]

Non-Retaliation Policy

We take all concerns seriously and do not tolerate retaliation against anyone who reports violations in good faith. If you believe you’ve been retaliated against, contact the staffing group or leadership team.

Implementation & Agreement

By participating in Akron LANFest in any role—staff, volunteer, sponsor, vendor, or attendee—you agree to uphold this Code of Conduct. Violations may result in disciplinary action, removal from the event, or permanent exclusion from future Akron LANFest activities.

CONTACT US

If you have any questions, concerns, or requests regarding the Code of Conduct, please contact us at:

Email: [email protected]
Phone: (123) 456-7890